The society works on a 2-year calendar cycle, in view of the biennial ISHPSSB meetings.
General timeline: Off-year
| Date | President | Secretary | Treasurer | Program co-chairs | Local arrangements | Webmaster/ List-serv |
|---|---|---|---|---|---|---|
| Mar 1 | Write Report for Newsletter | Advertise Next Meeting | Send out Journal Subscription Reminder | Advertise Next Meeting | ||
| Mar 29 | Set Time for Council Meeting; Call for Agenda | Spring Newsletter Deadline | ||||
| May 1 | Newsletter Distributed | Mail $75 to U of M for listserv | Create Program BBoard | |||
| May 15 | Call for Site Proposals | Newsletter Posted | ||||
| Jul | Off-Year Council Meeting | Off-Year Council Meeting | Off-Year Council Meeting | Off-Year Council Meeting | Off-Year Council Meeting | |
| Sept 1 | CFP for next meeting | Updated budget for next meeting | ||||
| Oct | Call for Nominations | Distribute CFP at conferences, listserv | ||||
| Oct 1 | Write Report for Newsletter | Session Deadline for Newsletter | Send local info to webmastr | |||
| Oct 25 | Newsletter deadline | |||||
| Nov 1 | Post local arrangment info | |||||
| Nov 15 | Newsletter Distributed | |||||
| Nov 30 | Site selection for 2 yr and 4 yr meetings | Newsletter posted |
General calendar: Meeting year
| Date | President | Past President | Secretary | Treasurer | Program co-chairs | Local arrangements | Webmaster/ List-serv |
|---|---|---|---|---|---|---|---|
| Jan 15 | Nomination due | ||||||
| Feb 15 | Grene Prize deadline | Travel support deadline | Finalize conf. budget | Program deadline | |||
| Mar 1 | Write Report for Newsletter: Set Time and Date for General Meeting | Ballots Out --In Newsletter? | Send out Journal Subscription Reminder | Travel Forms Posted | |||
| Mar 15 | Set Time for Council Meeting Call for Agenda | Spring Newsletter Deadline | Announce Travel Support | Acceptance notices sent | |||
| Apr 1 | Call for Workshop Proposals | ||||||
| May 1 | Committee reports due | Ballot deadline | Finalize program printing | Finalize program printing | |||
| Jun 15 | Print Final Program | ||||||
| July | MEETING Volunteers for Committees (Pres. Elect) | Announce election results | |||||
| Aug 1 | Solicit comments on meeting | Distribute draft of minutes from meetings | |||||
| Sept 1 | Appoint committees | Grene Prize plaque engraved | |||||
| Oct 1 | Write Report for Newsletter | Report on Meeting finances | |||||
| Oct 26 | Send membership reminder | Fall Newsletter deadline | |||||
| Nov 15 | Newsletter distribute | ||||||
| Nov 30 | Newsletter posted |