Relevant Bylaws

ARTICLE III—BOARD OF DIRECTORS [Council]. “The property, business, and affairs of the Corporation shall be managed by its Board of Directors. The Directors shall in all cases act as a board, and they may adopt such rules and regulations for the conduct of their meetings and the management of the Corporation, as they may deem proper, not inconsistent with these By-Laws, the Articles of Incorporation, or the laws of the State of Virginia.”


Conduct Society business, including, but not limited to the following:

  • Review proposals from the Site Selection Committee to host Society meetings.
  • Approve Society expenditures.
  • Develop policies about the annual meeting, including the acceptance of abstracts, how many times a member can appear on the program, etc.
  • Consider operational changes, such as changes to the website.
  • Approve the formation of committees
  • Approve off-year workshops
  • Approve changes to membership fees or fee structure
  • Oversee the Society Newsletter
  • Oversee prizes, including the creation of new prizes

The Council serves as the Board of Directors for the Society. There are thirteen (13) members:

  • Six officers (president, president-elect, secretary, treasurer, program officers, and immediate past president)
  • Six (6) elected members (at-large directors)
  • Student representative.

Of the six elected members, three (3) are elected every two years. While there are two program officers, they have only one vote in Council.

Members serve four-year terms. The Archivist of the Society and the editors of affiliated journals may sit on the Council as non-voting members. Any vacancy occurring in Council will be filled by a person or persons nominated and elected by the existing Council.

Council meets during the biennial meeting of the Society. Traditionally Council meetings are held twice, on Tuesdays and Thursdays, during the meeting, to conduct such business as indicated on an agenda prepared by either the President or Executive Committee.  Special meetings of Council may be called by the President or by any two voting members.

At any meeting of Council, the presence of a majority of the number of members entitled to vote (i.e., seven) constitutes a quorum for the transaction of business.